Use this Example to Write a Project Brief

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At its core, a project brief should communicate your project approach and the process your team will use to manage the project according to scope. If it’s handled with care and great consideration, a good brief should act as an agreement on project goals, scope, major deliverables, milestones, timing, activities, process, and even resources needed to deliver your product.

If you take the time to create a good process around how your project brief and plan is built, and you consider all of those factors, you can create a great plan that will work for everyone.

With the right amount of background information on your project’s scope and requirements, and with a good level of input and collaboration with your team and your clients, you can make a solid, workable plan that will guide everyone through your project, and it doesn’t have to be difficult to create.

To many people, a project plan is a dry document that lists dates. To people who are invested in your project, the plan is the project guide that will dictate how you will get to project milestones, decisions, and eventually project completion. At a minimum, a project plan answers some basic questions about the project.

Look at it this way: your plan should educate any reviewer— coworkers and clients included—on the logistics of the project. They trust that you’ve got this, so when reviewing the document, they truly believe that you’ve considered every possible risk. And if you have, it feels good to know that you’ve done a good job and you’re trusted. The first step in creating a good plan is writing up a good project brief to go over with the client.

We’ve put together an example of a project brief in our free “Guide to Project Planning“, for you to download and use. And when you’re ready to create your Gantt chart, you’ll want to use the best and easiest web-based Gantt chart software out there. TeamGantt is used and loved by thousands of teams in over 60 countries. We think you’ll love it, too. To sign up for a free 30-day trial, go to teamgantt.com/signup.

Just remember, you can get as much info as possible, and details can change. Do your best to document the information you have so you can account for it in your plan.

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